Job Description
We are seeking a highly organized and professional Executive Secretary to join our dynamic team at Global Solutions Inc. in New York. This role is pivotal in ensuring the smooth operation of our executive office, requiring exceptional administrative skills and the ability to handle multiple tasks with discretion. If you are a proactive problem-solver with a keen eye for detail, we invite you to apply and become a key player in our success.
Responsibility
- Manage and coordinate executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Maintain confidential files and records with utmost discretion.
- Liaise between executives and internal/external stakeholders.
- Organize virtual and in-person meetings, including agenda preparation and minute-taking.
- Handle expense reports and budget tracking.
- Assist with special projects and research as needed.
Qualification
- Bachelor's degree in Business Administration or related field preferred.
- Minimum 3 years of experience as an executive secretary or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with office management systems and procedures.