Job Description
Join our prestigious legal firm as an Executive Secretary and become the cornerstone of our executive team. In this pivotal role, you'll provide unparalleled administrative support to senior partners, manage complex calendars, and ensure seamless office operations. We're seeking a detail-oriented professional with exceptional organizational skills to maintain our high standards of excellence. If you thrive in a fast-paced environment and possess a passion for precision, this is your opportunity to shine in Manhattan's premier legal district.
Responsibility
- Manage executive calendars, coordinate meetings, and arrange complex domestic/international travel
- Draft, edit, and distribute confidential correspondence, reports, and legal documents
- Oversee office operations including supply inventory, vendor relationships, and facility management
- Serve as primary liaison between executives and internal/external stakeholders
- Prepare expense reports, invoices, and budget tracking documentation
- Coordinate high-level events, client meetings, and conference logistics
Qualification
- 5+ years of executive-level administrative support experience in professional services
- Expert proficiency in Microsoft Office Suite and calendar management systems
- Exceptional written/verbal communication and interpersonal skills
- Discretion and ability to handle highly confidential information
- Bachelor's degree or equivalent professional certification preferred
- Advanced knowledge of legal terminology and document protocols
- Proven ability to prioritize competing deadlines in high-pressure environments