Job Description
Join our prestigious Manhattan headquarters as an Executive Secretary and become the backbone of our C-suite operations. We seek a meticulous professional to support our executive team with exceptional organizational prowess and discretion. This hybrid role combines in-person collaboration with remote flexibility, offering a competitive compensation package and growth opportunities in a dynamic corporate environment.
Responsibility
- Manage complex executive calendars, coordinating international travel and high-stakes meetings
- Prepare confidential correspondence, reports, and presentations with flawless attention to detail
- Oversee office operations, including procurement, vendor management, and budget tracking
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate cross-departmental initiatives and special projects
- Maintain digital and physical filing systems with rigorous compliance standards
- Provide advanced administrative support during board meetings and corporate events
Qualification
- 5+ years of executive support experience in corporate or professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with grace and precision
- Discretion handling confidential information and sensitive situations
- Bachelor's degree or equivalent professional certification preferred
- Exceptional written and verbal communication skills
- Experience with scheduling software (Calendly, Doodle) and document management systems
- Proactive problem-solving with minimal supervision