Job Description
We are seeking a highly organized and professional Executive Secretary to join our dynamic team in the heart of New York City. In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring seamless operations and contributing to the overall efficiency of our prestigious firm.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a fast-paced, high-profile corporate environment.
- Opportunity for professional growth and career advancement.
If you excel in a fast-paced environment and possess a keen eye for detail, we encourage you to apply.
Responsibility
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, presentations, and executive summaries with meticulous attention to detail.
- Screen and prioritize incoming communications, including emails and phone calls, acting as the primary point of contact.
- Organize and maintain confidential files and records, ensuring data integrity and accessibility.
- Plan and coordinate company events, board meetings, and internal communications.
- Perform ad-hoc administrative tasks and special projects as assigned by senior executives.
Qualification
- Proven experience as an Executive Secretary, Executive Assistant, or similar role in a corporate setting.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to multitask and prioritize effectively under pressure.
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Unwavering discretion and ability to handle sensitive information with complete confidentiality.
- Associate’s degree or Bachelor’s degree preferred; equivalent professional experience is accepted.