Job Description
We are seeking a proactive and highly organized Receptionist to serve as the friendly face of Apex Horizon Group. In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for a professional and welcoming experience. You will manage the flow of information, coordinate executive schedules, and provide essential administrative support to ensure our office operates seamlessly. If you excel in a fast-paced environment and possess a keen eye for detail, we invite you to join our dynamic team in the heart of New York City.
Responsibility
- Manage the front desk operations, ensuring a professional and welcoming environment for all guests and clients.
- Screen and direct incoming calls, taking accurate messages and routing inquiries to the appropriate departments.
- Handle incoming and outgoing mail, packages, and courier deliveries with precision and timeliness.
- Assist with calendar management, scheduling appointments, and coordinating meeting rooms.
- Maintain a tidy and organized reception area, common areas, and office supplies inventory.
- Perform general administrative duties including data entry, filing, and expense reporting.
- Collaborate with the HR team on onboarding new hires and office events.
Qualification
- High school diploma or equivalent; additional certification in administrative support is a plus.
- Proven experience as a Receptionist, Front Desk Coordinator, or in a similar administrative role.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong time management skills and the ability to multitask in a fast-paced office environment.
- Ability to maintain confidentiality and exercise discretion in all business matters.
- Valid Driver's License is preferred.