Job Description
Are you a master of organization and a guardian of executive efficiency? PrimeVista Holdings, a premier private investment firm in the heart of Midtown Manhattan, is seeking an energetic and polished Executive Secretary to provide high-level administrative support to our C-suite team.
This is not your typical administrative role. You will be the central hub of our executive operations, managing complex international schedules, curating critical communications, and orchestrating seamless travel logistics. We need a proactive problem-solver who thrives in a fast-paced, premium environment and anticipates needs before they are voiced. If you possess impeccable discretion, a keen eye for detail, and a commitment to excellence, we invite you to elevate your career with us.
Why join PrimeVista? You will work alongside industry leaders, enjoy a comprehensive benefits package including top-tier health insurance and a 401k match, and experience the dynamic energy of a world-class New York office.
Responsibility
- Provide high-touch, proactive calendar management for multiple C-level executives, optimizing time allocation across global time zones.
- Coordinate complex domestic and international travel itineraries including flights, accommodations, and ground transportation.
- Serve as the primary point of contact for internal and external stakeholders, exercising professionalism and sound judgment.
- Prepare, proofread, and file sensitive documents, correspondence, and expense reports with impeccable accuracy.
- Manage and organize digital and physical filing systems, ensuring quick retrieval and strict confidentiality.
- Assist in the preparation of board meetings, team offsites, and corporate events, including logistics, catering, and technology setup.
- Screen and prioritize incoming communications, facilitating a smooth flow of information to the executive team.
Qualification
- Minimum of 5 years of experience supporting C-level or senior executive leadership in a corporate environment.
- Bachelor's degree in Business Administration, Communications, or a related field is strongly preferred.
- Expert proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and collaboration tools (Slack, Zoom).
- Exceptional written and verbal communication skills with a polished, professional demeanor.
- Proven ability to handle highly sensitive information with absolute discretion and integrity.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Must be based in or willing to relocate to the New York City metro area.