Job Description
Apex Solutions is looking for a proactive Office Administrator to join our Chicago team. In this role, you will be the backbone of our daily operations, ensuring smooth communication, efficient scheduling, and organized record-keeping.
You will work closely with senior leadership and cross-functional teams to support high-priority projects, manage office supplies, and maintain a welcoming office environment.
Responsibility
- Manage calendar, travel arrangements, and meeting logistics for executives.
- Handle incoming calls, emails, and correspondence with professionalism.
- Maintain electronic and physical filing systems, ensuring data accuracy.
- Coordinate office supplies procurement and vendor relationships.
- Assist with preparation of presentations, reports, and documentation.
- Support onboarding of new staff by organizing orientation sessions.
- Perform other administrative duties as required to support business objectives.
Qualification
- High school diploma or equivalent; Associate or Bachelor’s degree preferred.
- 1-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent organizational skills and ability to prioritize tasks.
- Detail-oriented with a high level of accuracy.
- Experience with ERP or office management software is a plus.