Job Description
Join Horizon Business Solutions Inc. as an Office Administrator and be the backbone of our dynamic Chicago headquarters. In this pivotal role, you will orchestrate daily operations, streamline administrative processes, and create an organized, efficient workspace that empowers our team to achieve excellence.
We are seeking a detail-oriented professional who thrives in fast-paced environments and possesses exceptional organizational skills. This is an excellent opportunity to grow your career within a supportive, growth-oriented organization that values its employees.
Responsibility
- Manage comprehensive office operations including supplies inventory, equipment maintenance, and facility coordination
- Coordinate travel arrangements, meeting schedules, and executive calendars with precision and attention to detail
- Process correspondence, reports, and presentations ensuring accuracy and professional presentation
- Maintain organized filing systems, databases, and records in compliance with company policies
- Handle incoming calls, emails, and visitor reception with exceptional professionalism
- Support project coordination efforts and collaborate with cross-functional teams on various initiatives
- Assist with budget tracking, invoice processing, and vendor relationship management
Qualification
- High school diploma required; Associate's or Bachelor's degree in Business Administration preferred
- Minimum 2 years of administrative experience in a corporate or professional services environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Exceptional written and verbal communication skills with professional demeanor
- Strong organizational abilities with proven capacity to manage multiple priorities
- Experience with office equipment including printers, scanners, and video conferencing systems
- Detail-oriented mindset with ability to maintain confidentiality and exercise good judgment
- Bachelor's degree in Business Administration or related field preferred