Job Description
We are seeking a professional and friendly Receptionist to join our team at Vanguard Associates in New York, NY. As the first point of contact, you will manage the front desk, greet visitors, handle calls, and perform administrative tasks. This role requires excellent communication skills, organization, and a polished demeanor. You will be an integral part of our office operations, ensuring a welcoming environment for clients and staff alike.
Responsibility
- Greet and welcome visitors, clients, and employees with warmth and professionalism
- Manage incoming phone calls, direct inquiries, and take accurate messages
- Maintain a tidy and organized front desk area and lobby
- Schedule appointments and manage meeting room bookings
- Handle incoming and outgoing mail, packages, and deliveries
- Assist with administrative tasks such as data entry, filing, and document preparation
- Monitor office supplies inventory and reorder as needed
- Coordinate with building management for facility-related matters
Qualification
- High school diploma or equivalent required; associate degree preferred
- 1-2 years of experience in a receptionist or customer-facing role
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and multitasking abilities
- Professional appearance and courteous demeanor
- Ability to handle confidential information with discretion
- Flexibility to work occasional overtime if needed