Job Description
Apex Solutions is looking for a detail‑oriented Secretary to provide high‑level administrative support. In this role you will act as the first point of contact for clients and partners, manage complex calendars, and ensure smooth day‑to‑day office operations.
You will thrive in a fast‑paced environment, demonstrating strong organizational skills and a proactive approach to problem solving.
Responsibility
- Manage executive calendars and schedule meetings, conference calls, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, with professionalism.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
- Prepare reports, presentations, and meeting minutes using Microsoft Office suite.
- Coordinate office supplies, vendor relationships, and basic bookkeeping tasks as needed.
- Support internal team events and special projects, providing administrative assistance as required.
Qualification
- High school diploma or equivalent; associate degree in business administration preferred.
- Minimum 2 years of experience in an administrative or secretarial role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with office equipment.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to prioritize multiple tasks.
- Discretion and confidentiality when handling sensitive information.
- Flexibility to adapt to changing priorities and a collaborative team mindset.